deskbird Business costs €2.75 per active user per month with annual payment (€3.50 monthly); Professional and Enterprise are priced individually, a Starter plan is limited to 15 users, and individual features can be added as add-ons.
Budget owners in Real Estate, Facility Management, IT or procurement evaluating a workplace management platform for a company with 250 or more employees need reliable figures. deskbird prices in 2026 depend on the plan tier (Business, Professional, Enterprise), the number of active users, the chosen payment interval and optional add-ons. A single figure is therefore not enough. Costs can only be compared within a grid: the same number of users, the same term and the same requirements for features and integrations. That is why we put deskbird prices directly next to Seatti prices, so that you can assess both offers on the same basis.
What matters with deskbird prices:
- Overview of all deskbird plans in 2026 with specific prices, where publicly available
- Understanding the included features and the limits of the Business plan
- Sample calculations for 100 to 1,000 users based on the Business plan
- Open pricing questions you should clarify in every negotiation
- Direct price comparison with Seatti in the same table grid
For a compact side by side view with a short verdict and a switching plan, see our comparison page Seatti vs deskbird, and for an overview of seven alternatives see Seatti compared.
What does deskbird cost in 2026?
This section summarises deskbird prices for 2026 as shown on the vendor's pricing page (as of 26 October 2026). All amounts are in EUR and are billed per active user per month. You can choose between annual and monthly payment.
| Plan | Price per active user (annual) | Price per active user (monthly) | Unit | Special features |
|---|---|---|---|---|
| Business | €2.75 | €3.50 | per active user/month | Free trial without credit card; unlimited users, admins and locations |
| Professional | individually on request | individually on request | per active user | Features beyond Business; the Professional tier has no public price list |
| Enterprise | individually on request | individually on request | per active user | Extended SLAs, customer success manager, custom integrations |
| Starter plan | not stated | not stated | limited to 15 users | Starter plan after the trial for small teams; scope and price have to be clarified individually |
| Free trial | €0 | €0 | without credit card | Then switch to a paid plan or to the Starter plan |
deskbird uses a user based licence model for billing, and the public pricing is based on active users. According to deskbird, most customers choose annual payment because it is cheaper, and most companies are ready to start within a few days. After the free trial, you can switch to a paid plan or to the Starter plan, which is limited to 15 users. Its price is not given on the page.
For context: at Seatti you pay per user per month with annual billing, but the offer is split into Workspace Management (from €1.90) and Office Intelligence (from €1.00). The full Seatti price table follows further down in the direct comparison.
What is included in the Business, Professional and Enterprise plans?
Price alone does not decide the business case; the scope of features does. For decision makers in Real Estate, Facility Management and IT, governance, compliance, data analysis and integrations are the criteria by which the plan tier for hybrid work is judged. The following overview shows which features are available from which plan and where the Business plan sets limits.
| Feature | from Business | from Professional | from Enterprise |
|---|---|---|---|
| Desk booking basics: desk booking, meeting room and parking booking, native mobile apps, check-in and automatic release, smart booking suggestions, MS Teams integration | ✓ | ✓ | ✓ |
| Calendar tools and integrations: Microsoft Entra ID, Slack app, Google Workspace, Outlook add-in, calendar synchronisation | ✓ | ✓ | ✓ |
| Workplace analytics: office and workforce analytics | ✓ | ✓ | ✓ |
| Hybrid work features: hybrid work rules, workplace events, office functions to assign | ✓ (limits: up to 1 hybrid work rule, up to 5 active workplace events, 2 office functions to assign) | ✓ | ✓ |
| Advanced analytics, public API | - | ✓ | ✓ |
| AI supported floor plan designer, automatic check-in with deskbird Dock, check-in via geolocation, workplace ticket system | - | ✓ | ✓ |
| Compliance and security management, custom roles, data exports, access control integration | - | ✓ | ✓ |
| Multi-tenancy (listed in the plan comparison without further explanation on the pricing page) | - | ✓ | ✓ |
| Custom analyses and reports, employee surveys and sentiment analysis | - | - | ✓ |
| Extended privacy settings, custom integrations, extended SLAs, customer success manager | - | - | ✓ |
Many governance, analytics and integration features only open up from Professional or Enterprise. For companies with complex booking rules, several locations or demanding reporting, it is therefore worth looking at these two tiers. According to deskbird, the solution integrates with Microsoft 365 (Teams integration, Outlook add-in, Microsoft Entra ID) and with Google Workspace.
At Seatti, the range of features is structured differently: room booking, extended booking rules, Outlook integration and compliance roles belong to Workspace Management Pro, while attendance detection belongs to its own category, Office Intelligence.
Data protection and compliance are important selection criteria in the European market. According to deskbird, the software is ISO 27001 certified and SOC 2 Type 2 certified, GDPR compliant and hosted in Germany. Extended privacy settings belong to the Enterprise plan or to the user and data management add-on.
Which add-ons does deskbird offer?
deskbird licenses certain features not through plan tiers but through separate add-ons. The prices of these add-ons are not given on the pricing page. This matters for budget planning, because the add-ons can affect total cost and whether they make sense depends on specific needs.
User and data management
According to deskbird, this add-on includes SAML authentication, SCIM user provisioning, HRIS integration and extended privacy settings. It is particularly relevant for IT and security departments in Microsoft 365 environments with a central identity and HRIS setup. Prices for this add-on are not given on the pricing page and have to be clarified in the offer.
Meeting rooms
According to deskbird, this includes kiosk systems for meeting rooms, catering and service requests, booking approvals and multi-tenancy support. “Multi-tenancy support” here specifically means synchronising meeting rooms across several Microsoft and Google tenants. This is relevant for organisations with several entities or tenants that manage rooms across locations. Again, no public prices are given.
Visitor management
Features according to deskbird: kiosk mode, pre-registration, Teams integration and invitations with your own branding. This add-on is relevant for companies with regular external visitors (board meetings, client appointments, service providers). Prices for the visitor management add-on are not given on the deskbird pricing page and have to be clarified in the offer.
Clarify explicitly in the offer which add-ons are needed in the first year and how they are reflected in the licensing. Add-ons can be attractive in terms of features, but they change the overall cost structure.
What does deskbird cost for 250 employees?
Budget owners in Real Estate, Facility Management and IT need concrete figures. deskbird charges per active user. You have to define how many active users you actually assume. The following sample calculations assume that all employees are active users. This represents the arithmetical upper limit based on headcount.
| Number of users | Annual cost (annual payment) | Annual cost (monthly payment) | Note |
|---|---|---|---|
| 100 | €3,300 | €4,200 | Business plan, without add-ons |
| 250 | €8,250 | €10,500 | Business plan, without add-ons |
| 500 | €16,500 | €21,000 | Business plan, without add-ons |
| 1,000 | €33,000 | €42,000 | Business plan, without add-ons |
All values are pure sample calculations for the Business plan and refer to active users. Professional and Enterprise tiers are priced individually and therefore result in different annual budgets. Add-ons for user and data management, meeting rooms and visitor management have to be calculated on top, but their prices are not published. For comparison: for 250 users, Seatti list prices come to €5,700 with annual billing (Workspace Management Essentials) or €8,700 (Workspace Management Pro). The details follow in the next section.
When assessing this, it helps to ask what the billing is based on. With billing per active user, costs are independent of the number of desks. With billing per resource, by contrast, they depend on the number of desks, rooms and parking spaces managed. With desk sharing in particular, it is therefore worth calculating using both logics.
The information on deskbird is based on the vendor's public pricing page (as of 26 October 2026) and may change. It is an assessment based on public information.
What do Seatti prices look like?
For a fair comparison, we apply the same grid as for deskbird: plans and prices, sample calculation and rollout. The price structure differs, however. Seatti divides its offer into two categories, Workspace Management and Office Intelligence, which can be booked as separate modules and combined. All amounts apply per user per month with annual billing (Seatti pricing page).
| Plan | Price per user per month (annual billing) | Unit | Special features |
|---|---|---|---|
| Workspace Management Essentials | from €1.90 | per user/month | Desk and parking booking, Teams integration |
| Workspace Management Pro | from €2.90 | per user/month | Adds room booking, extended booking rules, Outlook integration, compliance roles |
| Workspace Management Enterprise | individually on request | per user/month | Multi-tenant administration, guest access, API access, custom integrations |
| Office Intelligence Essentials | from €1.00 | per user/month | IP-based attendance detection without geolocation, AI analytics |
| Office Intelligence Pro | from €2.00 | per user/month | Adds Seatti Signals |
| Office Intelligence Enterprise | individually on request | per user/month | Full usage analysis |
| Visitor management | bookable as an add-on | flat rate per location | Clarify scope and price in the offer |
| Bundle of Workspace Management and Office Intelligence | Bundle advantage, price in the individual offer | per user/month | Combination of both categories |
As with deskbird, a sample calculation for 250 users can be derived from this. The values are based on list prices without bundle advantage. For comparison, the last row shows the deskbird Business plan, whose scope of features differs from the Seatti plans.
| Plan (250 users) | Annual cost (annual billing) | Note |
|---|---|---|
| Seatti Workspace Management Essentials | €5,700 | List price from €1.90, without bundle advantage |
| Seatti Workspace Management Pro | €8,700 | List price from €2.90, without bundle advantage |
| Seatti Office Intelligence Essentials | €3,000 | List price from €1.00, without bundle advantage |
| Seatti Office Intelligence Pro | €6,000 | List price from €2.00, without bundle advantage |
| deskbird Business (for comparison) | €8,250 | €2.75 per active user/month with annual payment, without add-ons |
When Workspace Management and Office Intelligence are combined, the bundle advantage is added; its exact amount is stated in the individual offer.
Seatti charges no implementation costs. Configuration, floor plans, training and support are included. Getting started is also manageable: on day one, the kick-off and technical installation take place, admin training and office configuration follow in the first week, and user onboarding and go-live in the second week. Seatti is therefore usually up and running in less than two weeks.
A direct comparison is also worthwhile on data protection: Seatti is ISO 27001 certified, and its data centres are in the EU (Microsoft Azure).
More than just desk booking
Anyone running an office makes decisions about space and operating costs every day, often without reliable data on how rooms are used. A pure booking tool only answers the operational question of how the office is organised today. Seatti goes further: Workspace Management organises desks and parking spaces with Teams integration (from Workspace Management Pro also rooms and Outlook integration), and Office Intelligence provides the matching occupancy analysis, based on booking data and with IP-based attendance detection from Office Intelligence Essentials. This shows how much office space your company actually needs. The decisive question is therefore less whether usage data is needed, but how much longer space decisions will be made without it.
Which questions does the pricing page leave open?
Public pricing pages never reflect every detail of an enterprise setup and do not provide every answer. This is not a criticism of deskbird but an observation that applies to all vendors. The same questions apply to a Seatti offer. The following grid works for any workplace management platform.
- How exactly are the prices of the add-ons for user and data management, meeting rooms and visitor management calculated, and do they apply per active user, per resource or as a flat rate per location? Which features are included in each, for example kiosk systems or digital signage for meeting rooms?
- How are prices for the Professional and Enterprise plans set, and which minimum purchase or price tiers apply for larger numbers of users?
- What price and scope does the Starter plan have after the trial, especially compared with the Business plan?
- How exactly does deskbird define an “active user”: does an account, one booking a month or a check-in suffice, and how is this counted for billing?
- Which minimum terms and notice periods apply to Business, Professional and Enterprise contracts?
- Which privacy settings are included in which plan, such as anonymous bookings and aggregated analyses?
- How many and which integrations are included in the chosen plan?
- What costs arise for rollout, configuration, training and ongoing operation, insofar as they are not included in the licence fee, and what training effort and productivity effects should be expected?
These review questions belong in every pricing discussion, regardless of the vendor. With the answers, both offers can be compared on the same basis.
Conclusion: have a second offer calculated
A single price says little. What counts is the combination of plan tier, add-ons, integrations, internal rollout costs and the quality of the usage data the system provides. Structure deskbird offers so that they can be compared with a Seatti offer on the same basis: the same number of users, the same twelve month term and a clear list of add-ons and service components. For Microsoft 365 companies, it is worth considering the Office Intelligence component alongside the pure desk booking perspective, because it answers the strategic question of how much office space is actually needed.
Would you like to see how Seatti runs in your Microsoft 365 environment?
You can book a demo directly. In a 30 minute walkthrough, we show how Seatti simplifies your office processes and puts your space decisions on a solid data basis.
Author and sources
Author: Saskia Neuner, Chief of Staff at Seatti. As of 29 October 2026.
Sources:
The information on deskbird comes from the vendor's pricing page (as of 26 October 2026).
Frequently asked questions
deskbird Business costs €2.75 per active user per month with annual payment and €3.50 with monthly payment. Professional and Enterprise are priced individually. All plans are calculated per active user. Source: public deskbird pricing page, as of 26 October 2026.
With 250 active users on the Business plan, the cost is €8,250 per year with annual payment or €10,500 per year with monthly payment. These figures refer to the Business plan without add-ons. Professional and Enterprise are priced individually.
deskbird offers three add-on groups: user and data management (SAML, SCIM, HRIS integration, extended privacy settings), meeting rooms (kiosk systems, catering requests, multi-tenancy support) and visitor management (kiosk mode, pre-registration, Teams integration). The prices of these add-ons are not given on the pricing page and have to be requested in the offer.
According to its pricing page, deskbird offers a free trial without a credit card. After the trial, a paid plan or the Starter plan can be used. The Starter plan is limited to 15 users. The price of the Starter plan is not given on the pricing page.
One alternative is Seatti. Seatti offers Workspace Management Essentials from €1.90 and Pro from €2.90, as well as Office Intelligence Essentials from €1.00 and Pro from €2.00 per user per month with annual billing (according to the Seatti pricing page). The plans are structured differently from deskbird, so you should compare both offers on the same number of users, term and feature basis.
