Before the lease renewal, know how much space you really need
Seatti measures how your office is actually used: anonymously, without sensors, via your company network. After a few months you have solid figures per site, floor and weekday, instead of an estimate ahead of a decision about many years of rent.
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Sound familiar?
“It’s busy on Tuesdays” is no basis for a lease.
Measured presence per day, floor and site, over months.
Booking data shows what was planned, not who was actually there.
Booked and actually present side by side, including people without a booking.
Sensors cost time, money and a long debate before you even start.
Measurement via your existing office network, analysed anonymously, no hardware.
From the first measurement to a decision paper
For the space question, what counts is who is actually there, not who booked. Seatti delivers that number without hardware and prepares it for your decision.
Measure via the network you already have
Anyone who connects to the company network on site counts as present. Seatti analyses this anonymously and in aggregate, without sensors, without cameras, without installation on site.
- No hardware, start without any refit
- Also captures employees who never book anything
- Aggregated analysis only, never per person
Make peaks and idle time visible
For the space question, the peak day matters more than the average. Seatti shows both, filtered by what your decision needs.
- Presence per day, week and weekday
- Filter by site, floor and period
- Peak load and typical utilization side by side
Booked doesn’t mean used
If you also use Seatti for booking, Seatti overlays both data sources. You see where desks are blocked but empty.
- Bookings and actual presence compared
- Spot no-shows and spontaneous office days
- Also works with presence data alone
A decision paper management and landlords understand
The numbers go where decisions are made: as a report, as an export or straight into your BI.
- Export as CSV and Excel
- Connection to Power BI
- Compare sites for portfolio planning
Almost three times as busy on Tuesdays as on Fridays
From over 1.2 million bookings in the Hybrid Work Reality Report: on average about a quarter of desks stay empty, on Fridays two thirds. Exactly this spread decides how much space you really need. The report is available in German only.
Start about two years before the lease ends
Planned backwards, so you have solid figures before negotiations begin.
About 24 months before
Start measuring
Connect the network, set up sites and floors, involve the works council.
Then
Collect data for several months
Capture holidays, seasons and peak days too.
Before negotiating
Evaluate scenarios
Renew, downsize or consolidate, based on your own figures.
By the notice deadline
Decide
With a decision paper that management and landlords can follow.
“This is the first time we have numbers as a company.”
“Until now we did our space planning by rule of thumb,” says Julian Harrendorf, Corporate Development at Jebsen & Jessen. The lease was running out and the question of more or less space was open. Today Jebsen & Jessen plans space, canteen and services based on real usage data.
Frequently asked questions about measuring space
No. Seatti uses connections to your company network on site. Sensors can be added, but they are not a requirement.
No. The analysis is anonymous and aggregated. It is about space, not about individuals.
For a solid conclusion, a few months, so that holidays and peaks are included. Ideally you start about two years before the lease ends.
Yes. The measurement doesn’t need bookings. With assigned desks in particular, it shows how many of them are really used.
We provide documents for co-determination and support the conversation before measurement starts. The data processing agreement has a dedicated addendum for IP-based Presence.
The analysis is anonymous and aggregated, Seatti is ISO/IEC 27001 certified and hosts in the EU. IP-based Presence has its own addendum to the data processing agreement. You’ll find all documents on our data protection and DPA page.
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When does your next lease end?
Together we plan backwards when measurement should start. About two years before the lease ends is a good time.