Seatti vs desk.ly: Which Workspace Management Fits Your Microsoft 365 Office?

Seatti and desk.ly are both solutions for desk booking in the hybrid office, but they differ clearly in three respects: the depth of usage analysis, the type of attendance detection and the tiering of enterprise features such as API and multi-tenancy. The short answer to “seatti vs desk.ly”: Seatti combines desk booking with Office Intelligence and IP-based attendance detection in Microsoft 365, while desk.ly offers booking, occupancy analysis and further features in three tiers (Corporate, Enterprise, Enterprise Plus).

If desk.ly and Seatti are on your shortlist, the question is which tool comes closest to your own requirements for desk sharing, office occupancy, data protection and data based space decisions. This comparison is aimed at decision makers in IT, real estate, facility management and management at companies with 250 or more employees on Microsoft 365 that want to manage hybrid working models efficiently while securing space efficiency and compliance. It covers the plans, features and costs of both solutions, the differences in analytics and attendance detection, integration questions for IT and data protection and works council aspects.

For a compact side by side view with a short verdict, a sample calculation and a switching plan, see our comparison page Seatti vs desk.ly. This article goes deeper into plans, analytics and review questions.

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Which desk sharing plans do Seatti and desk.ly offer and what does each include?

Hybrid work needs more than software with features for booking desks. Anyone looking at Seatti and desk.ly is comparing two vendors that tier their features differently. This section explains the plan logic of both solutions before the comparison table sets the tiers side by side.

Seatti structures its offer into two modules with three tiers each: The Workspace Management module covers the operational booking and coordination of desks, meeting rooms, parking spaces and services (Essentials, Pro, Enterprise). The Office Intelligence module provides occupancy data, trends and savings potential based on bookings and IP-based presence (Essentials, Pro, Enterprise). The two modules can be used independently or combined as a bundle. Seatti is aimed at companies with 250 or more employees and enterprise structures.

desk.ly bundles its features into three plans: Corporate as the entry plan with desk booking, occupancy analysis and single sign-on (Microsoft and Google), Enterprise with additional features such as meeting rooms including catering, parking spaces, recurring bookings, waiting lists, a white label function, kiosk mode, user tags, a mobile app (iOS and Android) and personal customer support, and Enterprise Plus with visitor management, SCIM sync, HRIS integration, RESTful API, heatmap analytics and multi-tenancy (desk.ly pricing page, as of 13 October 2026).

Comparison table: Seatti vs desk.ly plans at a glance

The table compares the features of both solutions tier by tier. Read the rows as review criteria that you can weight in your internal requirements catalogue.

The differences lie mainly in how enterprise features are tiered. Seatti places API access and multi-tenant administration in the Workspace Enterprise plan and offers Office Intelligence as a separate module. desk.ly bundles features such as SCIM, RESTful API and multi-tenancy in Enterprise Plus. Both solutions support desk sharing and hybrid working models.

How do analytics and attendance detection differ?

Anyone running an office makes decisions about space and operating costs every day, usually without reliable usage data. A booking tool on its own only answers the operational question. Seatti combines Workspace Management and Office Intelligence in one system that runs natively in Microsoft 365 and shows how much space a company really needs.

Office occupancy analytics and the type of attendance detection are the areas where Seatti and desk.ly differ most clearly. For real estate, IT and management, this difference is decisive because it determines which data is available for space decisions.

desk.ly: occupancy analysis and heatmap analytics

According to its pricing page, desk.ly offers occupancy analysis from the Corporate tier. The Enterprise Plus tier also includes heatmap analytics. For use in your own company, it is advisable to ask desk.ly the following questions:

• How exactly is occupancy data collected: only via bookings and manual check-ins, or also via automated attendance without hardware?
• How granular are the heatmaps in Enterprise Plus (per area, per desk, per location) and how long is data stored?
• Are there limitations on analysis across several locations or tenants?

Seatti: Office Intelligence in three tiers

Seatti offers Office Intelligence as a separate module that can be combined with Workspace Management. The module uses IP-based presence: employee attendance is detected automatically via the existing network infrastructure, without an additional check-in and without geolocation.

The three tiers at a glance:

• Intelligence Essentials (from €1.00 per user per month): IP-based presence and AI analytics provide a realistic picture of usage that goes beyond pure booking data.
• Intelligence Pro (from €2.00 per user per month): Seatti Signals show usage per area and desk and provide the basis for decisions on reallocating and redesigning space.
• Intelligence Enterprise (on request): full usage analysis for strategic space decisions.

Office Intelligence makes occupancy, trends and savings potential visible, without live monitoring and without working time recording. The data is pseudonymised and aggregated.

Practical relevance for real estate, IT and the works council

For real estate and facility management, the combination of booking data and IP-based presence is more meaningful than booking data alone. A booking only shows that a desk was reserved. Attendance detection also shows whether it is actually used, and that is the basis for decisions on space and operating costs.

Two examples from customer projects show what this kind of office management and intelligence can mean in practice. IKB used desk sharing and occupancy analysis to save around 34% of its office costs. Sartorius uses Seatti for 14,000 employees and has recorded more than 200,000 office days since 2021. One example stands for costs, the other for scale in everyday use. In total, more than 100 companies rely on Seatti, and you will find more case studies under Customers.

For such analytics to be accepted within a company, data protection also has to be right. Seatti detects attendance via the existing network infrastructure, without additional sensors and without geolocation, and evaluates the data in pseudonymised and aggregated form. This makes the conversation with data protection and the works council easier, which the next section returns to.

How much do Seatti and desk.ly cost?

Prices are central to the business case, but they always need to be seen in the context of the features included in each tier. The following information comes from the pricing pages of both vendors.

Seatti Workspace Management (View Seatti pricing):

• Essentials: from €1.90 per user per month
• Pro: from €2.90 per user per month
• Enterprise: on request

Seatti Office Intelligence:

• Essentials: from €1.00 per user per month
• Pro: from €2.00 per user per month
• Enterprise: on request

Seatti bills annually. There are usually no implementation costs, and training, floor plans and support are included.

desk.ly (desk.ly pricing page, as of 13 October 2026):

• Corporate: from €1.65 per user per month
• Enterprise: from €2.75 per user per month
• Enterprise Plus: individual price

The pricing page gives no information on desk.ly’s billing mode (annual or monthly) or implementation costs. These points should be clarified with IT and procurement.

Sample calculation for 250 billed users

Annual costs are calculated using the formula: users × price per month × 12 months.

• desk.ly Corporate: 250 × €1.65 × 12 = €4,950 per year
• desk.ly Enterprise: 250 × €2.75 × 12 = €8,250 per year
• Seatti Workspace Management Essentials: 250 × €1.90 × 12 = €5,700 per year
• Seatti Workspace Management Pro: 250 × €2.90 × 12 = €8,700 per year

The sample calculation compares individual tiers. With Seatti, Office Intelligence needs to be calculated in addition (also users × price × 12). The scope of features differs by tier, so this comparison says nothing about which vendor is cheaper or more expensive.

Bundle consideration: Workspace Management plus Office Intelligence

For the business case, it is advisable to calculate a bundle of Workspace Management and Office Intelligence straight away rather than looking only at the booking module. Seatti offers features for desk booking, meeting room and parking booking in the Workspace module and combines them with analytics in the Intelligence module.

Typical combinations (sum of list prices, bundle discount not included):

• Workspace Essentials + Intelligence Essentials: entry level with desk booking and automatic attendance detection, from €2.90 per user per month.
• Workspace Pro + Intelligence Pro: desk booking, rooms, parking and detailed usage analysis per area and desk, from €4.90 per user per month.

With several companies or larger user numbers, it is worth asking Seatti for an individual price: Request bundle pricing. For internal calculation in IT or controlling, we recommend looking at total costs over several years, taking into account implementation effort and possible savings on office space as well as licence costs.

The desk.ly information is based on the public pricing page (as of 13 October 2026) and may change.

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What do IT, the works council and real estate check?

The decision for a workspace management solution is often not made by one department alone. IT, the works council and real estate each have their own review points. This section structures the most important questions for each role.

IT: integration, security and operations

Seatti runs natively in the Microsoft 365 environment and integrates with Microsoft Teams, Outlook (from Workspace Pro) and Microsoft Entra ID. Microsoft Entra Sync synchronises users, groups and access automatically, and sign-in uses single sign-on with Microsoft credentials, without duplicate data maintenance. The Workspace Enterprise plan includes API access to connect access control systems, HRIS and other office systems. Seatti is ISO 27001 certified and GDPR compliant.

Questions for desk.ly:

• How exactly is SCIM sync implemented and from which tier is it available (according to the pricing page, Enterprise Plus)?
• Which systems are connected via desk.ly’s RESTful API and how exactly are Microsoft 365 resources integrated?

Works council and data protection

Seatti is built to make the works council’s co-determination easier. The data protection framework includes: GDPR compliance, data centres in the EU, data processing under Art. 28, encryption with TLS 1.2 and AES-256, pseudonymised and aggregated usage data, no live monitoring, no geolocation, no working time recording, anonymous booking possible and work location optional. You will find details under Data protection at Seatti. For works agreements, we recommend a legal review; this article does not constitute legal advice.

Questions for desk.ly:

• Where is desk.ly’s data hosted, which certifications are in place and how is GDPR compliance documented?
• Which attendance and usage data can the works council and data protection see in reports, and in what form is it pseudonymised or anonymised?

Real estate and facility management

Office Intelligence makes occupancy, utilisation and trends visible in one system and helps answer the question of how much space is needed on the basis of data. Examples from customer projects (IKB, Sartorius) are in the section on analytics.

Questions for desk.ly:

• In how much detail can real estate and facility management analyse space utilisation in desk.ly reports, especially across several locations?
• Which analyses are available in the different tiers (Corporate, Enterprise, Enterprise Plus) and how do they differ?

Which solution fits when?

Seatti is the better fit if your company has 250 or more employees, uses Microsoft 365 as its strategic foundation, needs to manage several locations or companies centrally and wants to detect attendance without manual check-in and without geolocation. Seatti is particularly suited to companies with hybrid organisational models that want not only to book desks but also to use Office Intelligence for data based space decisions. The rollout usually takes less than two weeks, and Microsoft Teams and Outlook (from Workspace Pro) are the central interfaces for booking desks, meeting rooms and parking spaces. Multi-tenant administration is included in Workspace Enterprise.

desk.ly is the better fit if booking is your initial focus and the entry price of the Corporate tier (from €1.65 per user per month) and a step by step expansion of features across Corporate, Enterprise and Enterprise Plus matter to you. desk.ly is also a software solution for desk sharing and hybrid work and offers single sign-on with Microsoft and Google, a Microsoft Teams app and occupancy analysis from Corporate. If you specifically need a white label function, waiting lists, kiosk mode and personal customer support (Enterprise) or light licences (Enterprise Plus), or use Google as well as Microsoft for single sign-on, these are points in favour of desk.ly.

Both approaches have their merits, and the decision depends on your own priorities.

Our advice: decide by plan

First clarify which questions you want to answer with the data: is it purely about operational booking or also about strategic space questions such as consolidating locations or floors? In the second step, prioritise features: desks, rooms, parking, visitor management, multi-tenant, API, attendance detection, analytics. Then choose the right plan tier and extrapolate to your own number of users, including Office Intelligence if occupancy data is relevant for real estate and management. A structured comparison of Seatti Workspace Management plus Intelligence with the desk.ly tiers is worthwhile before deciding internally. Ask for live demos of both solutions and bring the questions from this article.

See Seatti in a direct comparison: Bring your desk.ly questions to the walkthrough. Would you like to see how Seatti runs in your Microsoft 365 environment? In a 30 minute walkthrough we show how Seatti simplifies your office processes and puts your space decisions on a solid data basis.

Book a demo now

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Author and sources

Author: Saskia Neuner, Chief of Staff at Seatti. As of 14 October 2026.

Sources: ISO 27001 certificate, Data protection, Customers, IP-based presence, Pricing, Workspace Management, Office Intelligence, desk.ly pricing page (as of 13 October 2026)

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