Seatti vs deskbird: Which Solution Fits Your Microsoft 365 Office?

Introduction: Seatti vs deskbird as workplace booking software at a glance

Seatti and deskbird solve the same basic problem: both can be classed as desk sharing software and as workplace management platforms for hybrid work. The differences lie in the depth of the Microsoft 365 integration, the type of attendance detection and the data basis for space decisions.

Seatti suits companies with around 250 or more employees on Microsoft 365 that want to combine booking and usage data in one system, with attendance detected via the office network, without check-in and without geolocation. deskbird suits hybrid teams that also use Slack or Google Workspace in a mixed landscape, want room booking and an Outlook add-in in the Business plan already and prefer to choose more features by plan. Which solution fits naturally also depends on the size of the company.

In this article you will find a feature comparison with the specific plan limits of both vendors, list prices and sample calculations for 250 users, checklist questions for IT, the works council and real estate, the differences in data protection and attendance detection, and a migration checklist for switching within a Microsoft 365 environment.

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Comparison table: Seatti vs deskbird in detail

Buying committees made up of IT, real estate and the works council need comparable data points. The following table compares the features, prices and data protection aspects of the two workplace booking solutions for the hybrid office. For facility managers, IT managers and real estate managers, what matters most is how a workplace booking system can affect efficiency in everyday office life.

All deskbird information comes from the deskbird pricing page (as of 12 October 2026). Where no public data could be found, the table says “not determined”.

The key difference: Seatti focuses on the native Microsoft 365 environment and combines Workspace Management with Office Intelligence in one system. With its Slack app, Google Workspace and native mobile apps, deskbird also addresses mixed landscapes. Pricing varies by licence model, and per user models scale directly with the user base. The check-in methods differ: IP-based presence without location access at Seatti, check-in via geolocation and automatic check-in with deskbird Dock at deskbird (from Professional).

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Prices: Seatti vs deskbird cost comparison

List prices are the starting point, but the total cost of ownership is what counts when assessing price. Even so, decision makers need concrete figures as a first step.

Two list prices can be compared directly, both per active user per month (usually the case at Seatti) billed annually:

• deskbird Business: €2.75 with desk, room and parking booking (source: deskbird pricing page, as of 12 October 2026)
• Seatti Workspace Pro: from €2.90 with room booking, Outlook integration and extended booking rules (View Seatti pricing)
• Seatti Workspace Essentials: from €1.90 with desk and parking booking, without room booking

Sample calculation: 250 billed users, 12 months

These figures cover licence costs only and say nothing directly about the total effort. Also consider how many desk bookings actually occur: with billing per active user, costs are linked to usage. When comparing alternative solutions, it is not only the list price that counts but also how much more a plan covers functionally.

With deskbird, add-ons such as SAML authentication, SCIM protocol, HRIS integrations and visitor management may be added.

Seatti charges no implementation costs. Configuration, floor plans, training for admins and end users and ongoing support are included in the price. IP-based presence uses the existing network infrastructure.

The deskbird information is based on the public pricing page (as of 12 October 2026) and may change.

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From deskbird to Seatti: checklist for Microsoft 365 companies

A company on Microsoft 365 already uses deskbird or another tool and is considering a switch. The following checklist separates neutral review points from Seatti specific steps.

Step 1: Analyse the current state and define goals

Record current usage: which locations are active, which resources (desks, meeting rooms, parking spaces) are managed, and how many active users are there? Set out the goals of the switch in concrete terms: deeper Microsoft 365 integration, a better data basis for space decisions, the works council’s data protection requirements. Involve IT, real estate, HR and the works council as stakeholders early on.

Step 2: Secure data and configuration from the current vendor

• Request a data export from the current vendor: room and desk plans, user lists, booking histories, locations
• Clarify the export format (CSV, plan files) and record deadlines for delivery
• Review the contractual terms: notice periods, minimum terms, data retention after the contract ends

Step 3: Prepare the technical basis for Seatti in Microsoft 365

• Prepare Microsoft Entra Sync: review permissions and group structure so that users, groups and access are synchronised automatically
• Plan single sign-on with Microsoft Entra ID so that employees sign in with their usual account
• Review the Teams and Outlook environment to integrate desk booking, meeting room management and parking into existing workflows

Step 4: Configuration and rollout with Seatti

• Day 1: kick-off with Seatti, technical installation and connection to Microsoft 365
• Week 1: admin training, creating and configuring offices, desks, meeting rooms and parking spaces; aligning the role and permission concept with enterprise structures
• Week 2: user onboarding, communication to employees and go-live

Seatti customers are usually live in less than two weeks. There are no implementation costs; support and training are part of the offer.

Step 5: Embed data protection, the works council and Office Intelligence

Talk to the works council early. Present Seatti’s data protection concept: GDPR compliance, data centres in the EU, ISO 27001, no geolocation, no live monitoring, no working time recording, pseudonymised and aggregated usage data. Seatti is built to make co-determination easier; this does not replace a legal review of the planned works agreement.

Also clarify how Office Intelligence is to be used: IP-based presence provides the data basis to make occupancy and savings potential transparent.

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Evidence from practice: what companies achieve with Seatti

Anyone running an office makes decisions about space and operating costs every day, usually without reliable usage data. A booking tool on its own only answers the operational question. Seatti combines Workspace Management and Office Intelligence in one system that runs natively in Microsoft 365 and shows how much space your company really needs.

Reliable references are crucial for internal business cases put to management and controlling. Four examples from customer projects:

• Sartorius: 14,000 employees, more than 200,000 office days since 2021.
• bonprix: more than 54,000 office days in 12 months, 66% higher occupancy per desk. Desk sharing scaled in practice.
• IKB: 34% saved on office costs. Office Intelligence supports space decisions with real usage data.
• Jebsen & Jessen: around 500 employees, live overnight after water damage. Fast rollout.

You will find more success stories and case studies under Customers.

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Buying committee: what IT, the works council and real estate want to know about Seatti vs deskbird

Each role in the buying committee assesses different criteria. The following sections summarise what IT, the works council and real estate should each look out for. They are aimed at managers in IT, facility management and real estate.

IT: security, integration and operations

Seatti runs natively in Microsoft Teams and integrates with Outlook (from Workspace Pro), which allows operation on existing infrastructure. Microsoft Entra Sync reduces duplicate data maintenance by synchronising users and groups automatically. Integration into Microsoft Teams can reduce media breaks.

Data protection and security: GDPR compliant, data centres in the EU, ISO 27001 certified, encryption with TLS 1.2 and AES 256, data processing under Art. 28. Open API and API access in Workspace Enterprise open up integration scenarios with access control and HRIS.

According to its pricing page, deskbird offers Microsoft Entra ID, an Outlook add-in, Google Workspace, a Slack app and access to the public API (from Professional). SAML authentication and the SCIM protocol are listed as add-ons. IT decision makers should check which integrations they actually need (source: deskbird pricing page, as of 12 October 2026).

Works council: data protection, check-in and location data

Attendance detection is a sensitive topic in co-determination. Seatti uses IP-based presence to detect attendance via the office network, without geolocation and without additional check-ins. No live monitoring, no working time recording, anonymous booking possible. Data is pseudonymised and aggregated. This can support works agreements with clearly limited data flows.

deskbird offers check-in via geolocation and automatic check-in with deskbird Dock from Professional, and QR based check-ins in all plans (source: deskbird pricing page, as of 12 October 2026). Recommendation: clarify the types of data, retention periods and role permissions with the vendor. Ask both vendors which settings can be adapted to the works council’s requirements. Have the planned works agreement reviewed by a lawyer.

Real estate and facility management: data basis, workspace management platform and space costs

Booking data alone shows what was reserved. Office Intelligence in three tiers (Essentials, Pro, Enterprise) combines bookings, IP-based presence and existing infrastructure into a realistic picture of usage and shows occupancy, trends and savings potential. Workplace analytics can help assess office layouts and make vacancy visible.

Examples from Seatti customer projects: Two examples from Seatti customer projects show how reliable usage data translates into decisions. IKB used desk sharing and occupancy analysis to cut its office costs by around 34%. At bonprix, occupancy per desk rose by 66% because it became visible which desks are actually needed. Modern tools can create real time transparency on space usage and so provide the basis for such decisions.

According to its pricing page, deskbird offers Office Analytics, Workforce Analytics and Advanced Analytics (from Professional). Clarify in conversation which metrics and what level of detail are provided. A booking tool answers the operational question; Office Intelligence answers the strategic question about space and operating costs.

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Questions for both vendors: checklist for your selection process and live demo

Structured questions to Seatti and deskbird help you build a reliable basis for decision internally. Ask both vendors the same questions to obtain comparable offers, especially if you are looking for a workspace management platform for space, desk allocation and room booking in a hybrid working model. Besides deskbird, the shortlist will mainly include alternatives that combine desk booking and room booking in one solution.

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When is Seatti the better fit?

Seatti is the better fit if the following situations apply to your company.

Microsoft 365 is the foundation. Seatti runs natively in Microsoft Teams, uses Microsoft Entra Sync and single sign-on and, from Workspace Pro, shows bookings directly in the Outlook calendar. For companies with a highly standardised Microsoft 365 setup, this can make the introduction easier because employees keep working in their familiar everyday tools.

Attendance should be detected without check-in and without geolocation. From Intelligence Essentials, attendance is recorded automatically via the office network; IP-based presence detects attendance via existing network infrastructure, without movement profiles. This helps if the works council takes a critical view of location data. Hybrid working models benefit from data driven solutions; here IP-based presence provides a data basis without additional hardware.

Space decisions should be based on data. Seatti has a strong focus on Office Intelligence and space analysis. Office Intelligence ranges from IP-based presence (Essentials) through Seatti Signals with usage per area and desk (Pro) to full usage analysis (Enterprise). This allows operational and strategic questions about office space planning and operating costs to be backed with real usage data.

The introduction should be predictable and free of extra costs. No implementation costs; configuration, floor plans, training for admins and end users and ongoing support are included. The rollout usually takes less than two weeks.

There are several companies or locations. Workspace Enterprise includes multi-tenant administration, guest access, API access and custom integrations. Examples from customer projects: Bayer (global rollout) and Otto Group (group companies manage their locations independently while the framework stays central).

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When is deskbird the better fit?

deskbird is the better fit if the following situations apply.

Slack or Google Workspace are central. According to its pricing page, deskbird offers a Slack app and Google Workspace in all plans (source: deskbird pricing page, as of 12 October 2026). For companies with mixed landscapes or without a pure Microsoft 365 setup, this can increase flexibility. With its Slack app and Google Workspace, deskbird offers integrations beyond Microsoft 365.

Room booking and an Outlook add-in should be included in the entry plan. deskbird already offers room booking and an Outlook add-in in the Business plan. This matters if meeting rooms are to be managed from the start and Outlook is to be connected directly. deskbird also offers native mobile apps for iOS and Android.

Check-in via geolocation or deskbird Dock is wanted. deskbird offers QR code check-in in all plans as well as automatic check-in with deskbird Dock and check-in via geolocation from Professional. Both products offer check-in mechanisms to avoid no-shows; the choice depends on which methods your works council accepts.

A workplace ticketing system is needed. According to its pricing page, deskbird offers a workplace ticketing system from Professional. Companies that want to integrate tickets for workplace issues into the booking platform should look at this feature.

The list price of the entry plan is decisive. deskbird Business costs €2.75 per active user per month billed annually. However, this criterion should always be considered together with integration and data requirements. Not every solution covers the same requirements. For a reliable comparison, alternatives should therefore also be assessed systematically, not just these two vendors.

Criteria for comparing further alternatives

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Conclusion and next steps

The comparison of Seatti vs deskbird for Microsoft 365 companies comes down to three aspects:

• Integration: Seatti relies on native depth in Microsoft 365; deskbird addresses mixed landscapes with Slack and Google Workspace.
• Attendance and data protection: IP-based presence without geolocation at Seatti; geolocation based check-ins and deskbird Dock from Professional at deskbird.
• Data basis for space decisions: Office Intelligence at Seatti combines booking and usage data in three tiers; deskbird offers analytics from the Business plan with extensions from Professional.

These criteria help not only when comparing Seatti and deskbird but also when assessing relevant alternatives in a structured way within the same selection process. In the end, what counts for efficiency in everyday office life is which system fits your organisation.

Your next steps:

1. Consolidate the internal requirements of IT, real estate and the works council.
2. Turn the questions from the checklist “Questions for both vendors” into a structured requirements catalogue.
3. Hold talks with both vendors and arrange demo sessions.

See Seatti in a direct comparison: Bring your deskbird questions to the walkthrough. Would you like to see how Seatti runs in your Microsoft 365 environment? In a 30 minute walkthrough we show you how Seatti simplifies your office processes and puts your space decisions on a solid data basis.

Book a demo now

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Author and sources

Author: Saskia Neuner, Chief of Staff at Seatti. As of 14 October 2026.

Sources: ISO 27001 certificate, Data protection, Customers, IP-based presence, Pricing, deskbird pricing page (as of 12 October 2026)

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